Top Calendly Alternatives & Competitors - Best Online Appointment Scheduling Software

Looking for the perfect appointment scheduling software? Let's break down your options beyond Calendly, which may or may not suit your use cases.

You understand that back-and-forth emails can be very time consuming. Worse, you could lose a qualified prospect just because it's too tedious to sync up.

This is why you're looking for an online meeting booking tool like Calendly. You want to easily communicate your availability while letting your prospects manage the booking on their own.

Now, you'll want to invest in the right tool. While Calendly is a common option, products vary in terms of features, price, use cases, integrations, ease of use, and other strengths.

Let's choose the product that's right for you.

What is Calendly?

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Calendly is a powerful yet easy-to-use calendar scheduling solution. Just set your availability preferences and then share the link with your client/team member via email or embed it on your website. After they pick a time, the event is automatically added to your calendar. Calendly supports one-on-one, round robin and collective availability meetings. It also comes with a number of useful features including calendar integrations (Google, Outlook, Office 365, iCloud), SMS and email notifications, buffers, time zone detection, customizations, and more. For a seamless user experience, it also integrates with apps like Salesforce, Zapier, GoToMeeting and more.

Pricing Plans

Trial: 14 Days
Billing options: monthly and annual options
Basic: $0 / user / month with limited features
Premium: $10 / user / month
Pro: $15 / user / month

What Users Think

Pros
Users like the ability to control available times, control meeting lengths, add blackout days, automatic time zone adjustments, and limit the number of events scheduled for a single day.

Cons
Most of the important features are only available on the Pro plan. Lack of event performance analytics.

Best Calendly Alternatives

Let's start with this overview:

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Here is our list of the best Meeting Scheduling Tools:

  1. ScheduleOnce - appointment scheduling on autopilot
  2. HubSpot Sales - appointment & meeting scheduling component of HubSpot
  3. Mixmax - quickly book meetings sans back-and-forth
  4. Meetingbird - less scheduling, more doing
  5. Acuity Scheduling - so you'll just have to show up at the right time
  6. 10to8 - appointment scheduling trusted by 50k+ businesses
  7. YouCanBook.me - simple scheduling for teams

ScheduleOnce - appointment scheduling on autopilot

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ScheduleOnce is a top-of-the-funnel scheduling tool which is designed to handle the most demanding scheduling requirements regardless of your sales team structure, meeting types or website acquisition flows. Simply set up your organization’s scheduling scenarios and then share it on your website and/or email. Receive bookings and watch them appear on your team member’s calendars. ScheduleOnce supports resource pools, round robin, multi-participant meetings and more. It also comes with a number of useful features including calendar integrations (Google, Outlook, Office 365, iCloud), email and SMS notifications, customizations, time zone support, and more. For a seamless user experience, ScheduleOnce integrates with apps like Salesforce, Zapier, GoToMeeting and more.

Pricing Plans

Trial: 14 Days
Billing options: monthly billing
Up to 3 users: $15 / month (flat fee)
4-100 users: $10 / user / month
100+ users: By quote with discounts

What Users Think

Pros
It has many different event types and configurations available to offer clients and prospects. Users also appreciate the automatic time zone adjustments.

Cons
Some users found it difficult to figure out and configure appropriately. Some also found it overpriced especially when comparing it to it’s competitors.

HubSpot Sales - appointment & meeting scheduling component of HubSpot

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HubSpot Sales is an all-in-one sales software that comes with a number of useful features including email tracking, email sequences, email templates, email scheduling, meetings and more. To set up the meetings tool, sync your calendars to HubSpot and then create a meeting link which you can share by embedding it on your website. HubSpot also supports round robin meetings, group meetings and more. HubSpot works with Google calendar and Office 365 Calendar and integrates with HubSpot CRM, Salesforce, and more.

Pricing Plans

Billing options: monthly and annual options
Free: $0 / user / month with limited features
Starter: $50 / user / month
Professional: $500 / 5 users / month
Enterprise: $1,200 / 10 users / month

What Users Think

Pros
Users found the platform easy to use and a good number of apps integrations is possible which results in a smooth user experience.

Cons
Even though it comes with a lot of extra features, some users found it quite expensive.

Mixmax - quickly book meetings sans back-and-forth

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Mixmax is a Gmail based sales productivity application that comes with a number of useful features including email tracking, email sequences, templates, CRM sync, one-click scheduling and more. The one-click scheduling works by setting up your availability and customizing the days, times and duration, etc., you can then add the link to emails, websites and social profiles. The clients then choose the preferred slot and it’s added instantly to all calendars. Mixmax works with Google calendar and integrates with Salesforce.

Pricing Plans

Trial: 14 Days
Billing options: monthly and annual options
Starter: $12 / user / month
Small business: $29 / user / month
Growth: $65 / user / month
Enterprise: By quote

What Users Think

Pros
Users like the UI and appreciate how easy it is to use.

Cons
It lacks integration with Zapier and some users found the plans a little expensive.

Meetingbird - less scheduling, more doing

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Meetingbird is a simple but powerful meeting scheduling platform. Its chrome extension allows you to schedule meetings faster in Gmail. Meetingbird supports multiple meeting types which gives you the ability to manage unique settings for product demos, sales calls, onboarding meetings, and more. It also comes with a number of useful features including customizable email notifications, reminders, time zone detection, custom branding, and more. Meetingbird works with Google calendar and integrates with Zapier, Zoom and more.

Pricing Plans

Billing options: annual billing
Free Forever: $0 / user
Pro Plan: $9 / user / month when billed annually

What Users Think

Pros
Quick and simple solution that automates meeting scheduling. Users also like the easy integrations with apps like Zoom.

Cons
Does not currently support round robin scheduling and iCal accounts.

Acuity Scheduling - so you'll just have to show up at the right time

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Acuity Scheduling is an appointment scheduling software solution for businesses. You can set up a custom scheduling site with your own URL, embed it directly to your existing website, or embed it on your social media profiles. Your clients can then view your calendar and choose an available time slot. Acuity Scheduling comes with a number of useful features including customized email and SMS notifications, reminders, intake forms, group scheduling for workshops, and more. Acuity Scheduling works with Google calendar, Office 365, iCloud and integrates with Zapier, and more.

Pricing Plans

Trial: 7 days
Billing options: monthly and annual options
Freebie: $0 / month
Emerging: $15 / month
Growing: $25 / month
Powerhouse: $50 / month

What Users Think

Pros
Most of the health and fitness businesses use this tool since it supports selling subscription packages, gift certificates, and group classes.

Cons
Some users found certain settings hard to find (changing the calendar’s name, for example).

10to8 - appointment scheduling trusted by 50k+ businesses

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10to8 is an appointment scheduling software designed for seamless collaboration amongst large teams with a number of features and integrations. 10to8 supports multiple services including one-on-one bookings and group bookings. It also comes with a number of useful features including customizable booking page, SMS and email reminders, two-way calendar sync, notes, and more. 10to8 syncs with Google calendar, Office 365, iCal and integrates with Salesforce, Pipedrive, and more.

Pricing Plans

Trial: 30 days
Billing options: monthly and annual options
Small Business: $0 / 2 users / month
Basic: $12 / 2 users / month
Grow: $25 / 3 users / month
Bigger Business: $50 / 6 users / month
Enterprise: By quote

What Users Think

Pros
It’s a good option for basic scheduling needs.

Cons
Some of the users would like to customize the automated emails more completely.

YouCanBook.me - simple scheduling for teams

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YouCanBook.me is a simple online scheduling platform. To use the tool, just connect your existing calendars to check your availability. You can then customize your booking page by choosing your availability, length of appointment, and setting notifications. You can share the booking page link via email, your CRM or embed into your website. After they pick a slot, the event will appear in your connected calendar. YouCanBook.me comes with a number of useful features including calendar integrations (Google and Microsoft), SMS and email notifications, time zone detection, customizable branding, and more. For a seamless user experience, it also integrates with Zapier, Stripe and more.

Pricing Plans

Trial: 14 Days
Billing options: monthly and annual options
Free: $0 with limited features
Paid: $10 / calendar / month

What Users Think

Pros
It is easy to use both as an administrator and user.

Cons
Some users think YouCanBook.me needs more integrations.

Summary

The options are endless when it comes to meeting scheduling tools. Based on our overview, you can now decide which tool best fits your business and personal workflow.

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By Mariam